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Post by RUMS ISoc on Aug 6, 2007 11:45:56 GMT
This is where all the planning for the EID DINNER 2007 event should go
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Post by RUMS ISoc on Aug 6, 2007 11:49:38 GMT
From the Minutes:
EID DINNER
1. DATE & TIME: The Eid Dinner will be held during Charity Week. It will be on Tuesday the 23rd of October, and there shall be a charity auction at the end of the dinner too. It will start at 7.15pm and end at 9pm.
2. Suleman suggested that perhaps we could have the eid dinner this year on a boat..i.e. a boat eid dinner... i think its quite an interesting idea, and could work but would require a lot of effort if we are going to do this...It would also mean that the tickets would probably much more expensive than they normally are...other societies like the pak soc, bangla soc, and hindu soc also do these types of events however they also have a much bigger budget behind them including the temptation of attending an unsegregated gathering which alhumdulilah will not be the case with our Eid dinner...so please let us know your thoughts on this..what do you think? if the consensus is lets go for it, then we have to act immediately to get things organised for it.
3. Tickets will be sold at the Freshers Fayre and onwards.
4. Members will get a discounted ticket price, however if freshers buy their tickets at the freshers fayre they will get the discounted price regardless of whether they are a member or not. The incentive for them to join during join week will be the fact that this year only rums isoc members will be allowed to attend our academic sessions.
5. We need to book the JBR and the Sound system NOW from 7pm-10pm on the 23rd of October 2007.
6. We need to ask the union to make the Tickets for us NOW so we can sell them that much in advance. Waheed can we get away with not making the tickets via the union but instead making our own tickets? I don't like their design, and I think we can make much better tickets our selves.
7. We need to have a POSTER for the Eid dinner NOW
8. We will have a TALK at the beginning of the dinner for 15-20 minutes on the Responsibilities of Muslim Doctors or something else if thats the consensus
9. We NEED TO FIND A CATERER's...We need to get estimates and quotes from different catering companies! Ofcourse we can always stick with previous caterers, but I think we should try something different sometimes to liven things up...I personally wouldnt mind Turkish Food or even Chinese food...I don't know what you guys think...Im sure the vast majoriyt would just want traditional indian food..If so then lets try get an over-the-top caterer this year? Even if they charge us £8- £9 per head - we can get funding maybe..and if not then its still relatively cheap in comparison to similar events that other societies hold which cost around £15-35 !
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Post by RUMS ISoc on Aug 6, 2007 11:49:53 GMT
Posted by Ayeshah:
ALSO - I love the eid boat party idea - i think it would be brilliant. I knw LSE did something like that last year aswell - could anyone perhaps get in contact with them and see how it worked? I knw a girl from paksoc so i'll try talking to her about what you do about hiring it etc and how much the deposit is etc. I think people would also understand why the tickets are expensive becasue it does involve a boat. Maybe £15 for members and £20 for every1 else, however, it hink the LSE one was only £10.
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Post by RUMS ISoc on Aug 6, 2007 11:50:11 GMT
Posted by Sajjad:
AA,
Call me a killjoy/bore etc etc, but what's wrong with the existing non-aquatic form of RUMS Isoc eid dinners? For me RUMS Isoc eid dinners in the past have allowed me to conclude the holy month of Ramadan with good food and a chance to relax with friends within an air of community. I think this is what people value greatly in the event. Hosting the event on a boat will not add (or subtract) to this in any meaningful way and therefore can't justify the extra cash, planning, the possibility of not as many people turning up due to the sudden price bump and so on and so forth. I say don't fix it if it aint broke and stick with what we know works. Just my opinion.
Wslm,
Saj
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Post by sofiakhan on Aug 8, 2007 21:56:51 GMT
maybe sajjad is right, maybe it might be better to keep it like the usual eid dinners we usually have coz we knw that it'll work. But we could still have a boat party like at the end of the year, as by then more people would have heard about all the different events that the isoc has hosted and then they will be more likely to buy a ticket for the boat party - after all we do need to raise lots of money to host this event - and also people can encourage their friends to come along as well because obviously by then, they will have made some friends - it would even be a way to encourage non-muslims as well, especially since a boat party isnt the usual thing that isoc does
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Post by mrakhtar on Aug 9, 2007 10:16:06 GMT
Salaam..
I like the points put up so far..to be honest I fear that if we are to sell these tickets at the freshers fayre, then we need to be able to sell it at a reasonable price... you can't really go wrong with paying for a three course meal for a cost of £5-8! ...
Plus the atmosphere is quite nice in the JBR...and if we do get more people this year, there was a large proportion of the JBR on the Sisters side which was not occupied...capacity of JBR is after for 160 peole which should be more than enough for what we need...
We can easily book the sound system there too ( for free might I add) and get a free projector on top of that... Segregation is also easy to maintain....and the venue is as central as you can get....(plus booking the venue is free too)...
Again all of these things cut down on our costs...
Sofia would you be willing to lead this Dinner? There isn't much to it really as most things have been dealt with in previous years...
The Poster is made -- just needs changing date etc.. The tickets need to be booked by ayeshah and abdul JBR needs to be booked by abdul Sound system and projector needs to be booked by abdul Need to find a speaker to give the 15-20 min talk on Responsibilities of muslim doctors Need to find Caterer's that will supply for around 120 i think.. we're looking for good quality food at cheap prices lol...so essentially just ring around/ go out with a mate to particular caterer's (Sapna, Greenleaf, Gulshan, TKC, Asian wedding services, Mezbaan, La Maghreb) etc.. and ask them to quote you happy..
Enquire about their food,,,what they will give in starters, main course and dessert, and drinks...will they give the food container thingys? will they deliver? etc etc etc..
We also need to come up with a MENU for the dinner...as in specifics of what should be in the starters , what should be in the main course, and what the dessert should be..
Those of you who love food please state your interests now before its too late lol ws
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Post by Ayeshah on Aug 16, 2007 20:03:07 GMT
Salam-u-alaykum! This is about the tickets for the eid party. Inshallah i think it was agreed that the union will create them. I have to submit the ticket form 4 weeks in advance so basically....in the next 2 weeks.
I need to knw 1) How many Tickets 2)What colours etc...options are (red, blue, green, purple, orange) 3) I need a design...a rough 1 that i can print out or something 4) Price etc
I dnt mind designing it myself...can we use last yrs as a template and can sum1 send me the RUMS isoc logo.
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Post by Ayeshah on Aug 16, 2007 20:07:15 GMT
Also....Im not sure how much the tickets will cost.
About funding
I am currently trying to get sponsors inshallah.....its proving quite difficult cuz i either cnt get in contcat with the correct person or get a correct email address. Inshallah we have some good letters and i should definitely know by the end of August (inshallah, inshallah). I haven't really contacted any non-muslim organisations. Before Abdul Alim left he said the MDU etc often gave small donations etc to each society....does any1 know anything more about that?
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Post by mrakhtar on Aug 17, 2007 12:11:28 GMT
We need a Team leader for this..without it we can't have anything organised nor anyone following up on things getting done..
For example, We know what date the Eid dinner is -- but has anyone thought we should get the room booked before someone else does? No point getting tickets printed unless we actually have the room!
Secondly, as the title of the event is EID DINNER, has anyone thought about focusing on the 'DINNER' aspect yet? No point having an event all organised and not having any caterers! We can't decide on ticket prices UNTIL we have organised a caterer. And if we can't decide on ticket prices, we can't do tickets, and if we can't do tickets, we can't sell them at the Eid dinner...Does anyone see where Im going with this??
So first things first --
1. BOOK THE ROOM AND THE AUDIOVISUAL(NIHAD HAS GOT COPIES OF THE ROOM BOOKING FORM SIGNED BY ABDUL..IT JUST NEEDS TO BE FILLED IN)
2. FIND A CATERER
3. THEN SUBMIT THE TICKET REQUEST FORM
I Check the forums every single day...and most probably five times a day too...But I don't see it right to post because I wanted you the NEW exec to perhaps start doing something about these important events...but if I just carry on posting what needs to be done, and none of you do anything about it then I will stop wasting my breath.
True it is the job of the old exec to help guide you and teach you how things work and what should be done, but out of all the people who have been posting the most is myself and Sana --> She is right, where on earth have all of you gone. Most of you have facebook accounts, and I know they are pretty much checked, up-dated and plenty of posts put on friends walls on a regular if not daily basis -- so if the same can't be done on the rums isoc forums , then it is 100% clear where people's priorities lie.
Somethings have to be said to be honest..but please don't ignore this 'rant' ..the last time I asked someone if they could pick up the pace and get more invovled on the forums and in the isoc in general I got the reply 'If Allah wills it will happen' ...This is true, but RasullAllah (saw) said that every action is based on intention..and if one never gets active then it is true that they never truly had the intention to be active.
Khair iA,
hope everyone is well and in the best of Health and Emaan, Wasalam Rashid
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Post by mrakhtar on Aug 19, 2007 11:33:26 GMT
Salaam, Well done!! Finally we have a team leader for the Eid Dinner.. Ilhan K so yup as mentioned in my post above -- first tasks are to book the rooms and find caterers... Some specifics for the caterers -- :we are looking at around 130-140 people attending, and we don't want it to cost us more than £5-6 pound per head. : For the menu, we can provide our own dessert from Ambala (e.g. rasmalai), although find out how much the food will cost per head with their dessert and without their dessert as well.. : Try and get them to throw in the drinks for free if possible lol..or reduce cost on it..standard drinks should be fine e.g. pepsi, seven up, water , orange juice etc. : Find out what they will give us in the starters and in the main course as well -- and if you're not too familiar with the indian dishes they are suggesting then maybe get some support/assistance for this task ..the key is delegation ..Now that you have a list of tasks that need to be done, literally get out your contact list and delegate a responsibility to one of your friends.. and give them a deadline for them to get back to you by. Ask also for all discoveries/happenings to be posted up on the forum so everyone else can keep up to speed with what you guys are up to and how we can help.. K enuf from me iA.. take care wasalaam
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Post by Sana :) on Aug 19, 2007 19:39:49 GMT
i made the poster with 'charity auction' written there as well. last year we did the auction and an impromptu cake sale, and both were a pretty great way for rums to raise money for charity week. this is just an idea, but what if instead of buying desserts from ambala, we can buy really nice cake from a bakery (last charity week we bargained them down to 60p per (massive) slice and they were amazing cakes!). if we bought 200, then they would definately give an even greater discount, maybe 40p per slice. and we could sell them for 1 pound. if we had no other dessert and people new that profits were going to charity im sure they would all buy it? i know what you're thinking, (for 5-6 pounds people are expecting a dessert), but we could always reduce the ticket price by 50p?
otherwise we could have a stall as well or something else to raise money? 120-140 is a lot of people --- if everyone gave 5 pounds that makes a lot raised in one night. also deffffinately halal sweets would sell by the bucketload if we had them. we can order them online in bulk for cheap.
also, we should have some RUMS isoc t-shirts there to sell, in case anyone wants em.
well let me know what you guys think. i know my ideas are random and probably not great, but i just wanted to get the ball rolling here. unfortunately with all this talk about t-shirts and eid dinner, nobody is thinking about Charity week...
Sana
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Post by Shayan on Aug 20, 2007 22:59:05 GMT
AA,
The year before last we used caterers based in Finsbury park - it's a restaurant run by the family of a former RUMS medic - Mezbaan.
The advantage with these caterers is that the food is good & relatively inexpensive. The downside at the time was that they couldn't deliver so we had to collect it ourselves - this means making sure one of the brothers has a car & a few able assistants to help him! I suggest you contact them & see if they are able to deliver, plus get a quote for a menu & see if it makes financial sense.
FAO Ayeshah: Abdul is correct that we have in the past had some sponsorship from the MDU. The contact we had at the MDU was a brother who has since changed departments & I think now looks after dental students (? not sure). Maybe you could contact his successor & see what they say - you can always offer them an advertising slot in the freshers booklet or at the dinner itself to twist their arm (if needed). If you are unsure of who to contact please ask Rashid (who can contact the brother at the mdu & fwd the relevant contact details to you).
WS,
Shayan
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Post by waheed on Aug 22, 2007 11:45:13 GMT
salaam
sorry for the late input. last year the ticketrs cost around £38.78 if i can remeber corectly. food foor 95-100 was 603 (it is a litle above what we wanted but we had left it too late to do anything else or bargain more.) ticket sales were 501.5 (but then the union deducts taxes)
i like sana['s cake idea, but one thing we need to make clear is that the eid dinner itself is not a charity event. its proceeds go to RUMS ISOC, or have done in the past. if we reduce the ticket price to sell cakes we cant say its for charity, unless we are willing to make no profit from the event. i dont think people will want to buy desert. it could go pear shapped and we will be left with loads of cake. in the negotioation with caterers and the bakery we should let them know that we will be wiling to put up a sign saying who the food is from, or give out leaflets (we can just put them on the tables). another thing to use is to tell them that is they sponsor us or give us enough discount we will put a link to their website up on ouyr website for a year.
there is some sort of a clause about allowing us to print tickets ourself but there is an even longer procedure. not worth the trouble. when tickets are given for printing there should be two seperate ticket types, one for members and one for non members. each with a diff colour and price. we can charge non members as much as £3 extra, cost that is the joining cost for isoc.
i rally like sanas idea of having a stall, maybe in the entrance or something. we could sell the sweets and t-shirts etc. but we have to clarify if it is for charity or not, and will need a couple of people there to man the stall at all times.
i will be very supprosed if we get over 120 people, infact even hitting 105 would be amazing, as far as i can see. because we have never had over 95 people in the past, i fink we had 88 or 89 people last year. so we need to think very carefully about how much food we order. maybe get a "per head" quote. or two quiote, one for 120 and one for 100. we could let them no closer to the time how much we want, depending on ticket sales.
tickets at freshers fare is a good idea, but lets not forget that there is alot goin on at that time of year and most people have spent so much on tickets and parties ete that they mite not be up for another thing. but at the same time any sale is worth it, and those people who have chosen to not go to other events mite be happier to fork out on the day.
ws,
Waheed
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Post by abir on Aug 22, 2007 12:43:18 GMT
Salaam Ok I like a lot of the ideas people are having. If you need to get halal sweets from an Islamic wholesaler i know of one that is within a 15 minute drive from my house so i don't mind driving there to pick the stuff up so that we can save out on postage and packaging costs. This is there site www.azharacademy.com/scripts/prodList.asp?idCategory=121 there is no reason why we cant order other things from there as well. As Sana was saying the sisters sold cake last year and there was a reasonable demand for it, from that we can gather that people will buy dessert but not everyone will buy desert so why not just have it as we had it last year there will be a standard desert and people can buy cake if they want. Also last year the sisters organized a chocolate fondue fountain, i don't mind bringing mine in (its a metal one so i don't think rashid will be able to break this one) along side it we can get fruit, marshmallows, donuts and so on and so forth. Will people how are not first years also be able to get the tickets at a discounted rate, to that there will be many. Just something to consider. Wsalaam Abir
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Post by mrakhtar on Aug 24, 2007 19:40:24 GMT
Salaam.
Ilhan have you allocated the restaurants to everyone yet? Also We MUST GET THE ROOM BOOKING FORM SOMEHOW IN BY NEXT WEEK. IF we don't then we can't have the tickets made, NOR can we sell them at the fayre.
After the form has been filled in, and signed..someone has to take it to the 2nd floor bloomsbury....hand it in to the CSC reception.. Remember time is running out. No point in getting everything done including bookings etc but not being able to get the tickets printed in time. If we want this to work we have to work for it as our primary and no.1 concern.
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